First for Contractors Unique online system

Overview

Subcontractors are a flexible source of expertise and labour, available as and when your business requires. However, that flexibility comes at a price: less control. It is therefore vital that you have in place effective processes for assessing the competence of your subcontractors, backed up with robust formal agreements.

EL Direct's Subcontractor Management Application is a unique online system for doing exactly that. The key features are:

  • Easily generate and edit a custom pre-qualification questionnaire.
  • Individual log-in for each contractor to complete the questionnaire.
  • All responses and evidence is stored on line for instant access anywhere.
  • Monitor expiry dates - the system will then alert you when evidence needs renewing.
  • Produce with one click a PDF report of a contractor's progress towards approval.
  • Create a formal agreement with each contractor.
First for Contractors Unique online system
First For Contractors Control Panel - Manage all your subcontractors from one simple to use administration interface.

Control Panel

Specify the documents, evidence or information that you require from your subcontractors. The flexible design of the system allows you to input any kind of requirements.

You can specify whether or not the requirement is mandatory. Those requirements which are mandatory will count towards the subcontractor's assessment progress.

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Subcontractor Details and Progress

  • View and edit the subcontractors contact and business details.
  • Upload an identification image, for example; a logo for a bona fide subcontractor, or photograph of an individual subcontractor.
  • View the responses and evidence the subcontractor has provided to date. You can also upload evidence and provide information yourself.
  • Any documents or images which have been uploaded can be viewed, printed or downloaded straight from the system.
  • Mark the subcontractor as approved once they have provided all the requisite information and evidence and you have reviewed them.
Subcontractor Details and Progress
Access to all your sub contractors information in one place.

Applicants Overview

View your list of subcontractors. The progress bar will indicate;

  • Which subcontractors are approved (a blue bar showing 'Approved')
  • Contractors ready for review (A green bar showing 100%)
  • How close a contractor is to being complete (a colour coded bar ranging from 1-99%)

You can generate a PDF in one click, for each subcontractor - which will summarise the information and evidence received from the subcontractor and which you can email to clients, site managers or any other person.

Creating a Formal Contract

Create a bespoke contract for each subcontractor, which covers issues such as tax and insurance, restrictive covenants, tool and material supply, health and safety obligations, payment terms, standards of work and many more items.

Subcontractor Login & Profile

Each subcontractor is given a unique reference number which they can use to log in to their own profile.

From this page the subcontractor can edit their details, provide response to your requirements and upload evidence to the application. This information will then be immediately available for you to view from your own computer, smart phone or tablet.

Support & Advice

As well as the online application, this service also includes 7 days a week support and advice from our EL Direct Workforce Management Consultants on all matters relating to the assessment and control of subcontractors.

This service is available not only to you, but also your subcontractors who are completing your assessment process

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I don't have Microsoft Office or Microsoft Word, what should I do?

If you don't have Microsoft Office, or Microsoft Word installed on your PC or Mac, don't worry - you can still use our products. You can get a free alternative from Open Office.

Open Office Org is open-source developed alternative to Microsoft Office, developed by a large software company called Oracle. Open Source means the company who build the software, allow 100% use of it, 100% free.

Since Open Office is specifically developed to be exactly the same as Microsoft Office, with all the same programs in the suite (Eg: Word, Excel, Access and Power Point) - it will freely open any Microsoft Office file-format. Meaning, just because a document was written in Microsoft Word, doesn't mean it can't be opened in another program. Open Office will do that, and vise versa.

To download and install Open Office;

  1. Go to www.openoffice.org.
  2. On the left hand side, click 'I want to download Open Office'. In the green box, click the main link which starts with 'Start downloading OpenOffice.org...'
    • Windows Only:When the program has downloaded, click Install and wait for the program to install.
    • MAC OSX Only:When the program has downloaded, a notification box will pop up with an arrow from the Open Office Icon to the Applications Folder in Finder, drag the icon to the Applications folder to install the program.
  3. You are now ready to use Open Office, and the documents you have purchased from us.